EXTENDED – Apply until Oct 24 #FVMA21! at FVMA.CIVL.CA

September 13, 2021

Abbotsford – Over a dozen different awards and $10,170 are up for grabs once again with #FVMA21, the 6th annual Fraser Valley Music Awards! 

In addition to the 10 + categories through various genres, demographic and fan vote recognition opportunities, CIVL is teaming up with Common Room for the second year in a row. This year, the Common Room Recording Grant will be awarded at the Fraser Valley Music Awards on November 18th, 2021 in the second straight year of teaming up with CIVL!

Common Room Recording Grant applications are now open at https://www.commonroommusic.co/recording-grant

New at fvma.civl.ca this year is a comprehensive archive of artist pages for each Fraser Valley Music Award nominated and winner in every category going back to 2017, along with links to their online and social media content. 

CIVL will host #FVMA21 in person on November 18th, 2021, PHO guidelines permitting, and online if not, so stay tuned once nominations are announced for the details on our 6th annual event!

  • Each winner will receive a cash prize for being the highest adjudicated applicant in their category
  • Artists whose adjudicated submissions are nominated for a 2021 FVMA are automatically eligible for participation in the Dakota Leslie Memorial Fan Vote, where the more votes you get, the more cash you win!
  • Nominees will be announced in mid-late October

Videographer/Film Team Deadline Extended to Sep 3

August 16, 2021

CiTR Standard Letterhead.jpg

PROJECT DESCRIPTION 

CIVL has been awarded $50,000 in project grants funding from the Community Radio Fund of Canada (CRFC). This grant project is to provide for the execution of a 20 year retrospective video documentary production between September 2021 and August 2022.

We are looking for someone to spend the year working with us to tell our story of accessible community arts and alternative media engagement in a comprehensive, accountable, exciting and professional way.

ABOUT CIVL

CIVL is the University of the Fraser Valley’s campus and community radio station, having incorporated as a BC Society in 2005, after working since 2003 towards the goal of terrestrial broadcast. We began as an online station in 2008, and started broadcasting on FM in 2010, making us the youngest of roughly 50 campus-based FM services operating in Canada to date. By summer 2023 CIVL will be the only campus broadcaster in Canada with different frequencies in multiple communities, when we activate our CRTC-approved signal on 92.3 FM in Chilliwack. We are a non-profit organization built on the auspices of volunteer engagement and accessibility.

PROJECT OVERVIEW – Deliverables

  1. Creation of a feature video documentary/series of CIVL’s history and ongoing operations since 2003
  2. Production of 3 training videos documenting CIVL’s current orientation lectures/presentations
  3. Production/preparation/release of various social media video content

WHAT WE WANT TO DO

More on the deliverables listed above:

1: This project will focus on 4 primary quadrants of content in a video documentary series or feature:

  1. CIVL’s extensive background history and operations from 2003 to date
  2. Campus/Community Radio in Canada (NCRA), it’s history, functions, values and challenges
  3. Reflecting on CIVL’s work with it’s various partners within the cultural context of the unique area of Abbotsford/Fraser Valley
  4. The future of CIVL/campus and community radio in the Valley

2:    A) ~5 total hours of instructional content to be prepared for online access

3:    A) Occasionally, as appropriate throughout the project

One baseline content collection metric for this project includes conducting 50 (fifty) 1 hour long interviews with CIVL volunteers, founders, partners, stakeholders and staff from over the past two decades (including NCRA personnel). Minimum of one such interview per week will air in audio only format on CIVL upon completion of this project starting in September 2022.These interviews may act as part of an ‘environmental scan’ to assist the producers in establishing effective narratives and areas for more follow up.

From these base interviews, the bigger picture of CIVL’s history and organizational direction will be shaped for video production. Further interviews will provide deeper context, historical narrative and alternate perspectives. Selections/sections of these interviews will be edited in video to make up portions of the video documentary content.

EQUIPMENT:

The successful applicant will provide their own primary video production tools and equipment.

CIVL will provide in-studio and field audio recording equipment, space and software access as necessary.

CIVL will work with the successful applicant to support acquisition, sharing, rental and/or development of necessary additional technical resources, including, but not limited to the use of project based expenses mentioned below.

PROJECT BUDGET 

Guaranteed expenses:

Human Resources: $47,500 gross CAD

Projected 35-40 hours weekly (1,800 – 2,100 total billable hours, $22.80-$26.10/hr ) between September 2021 and September 2022.

Expenses: $2,500 (Equipment, travel, other)

Potential for Back-End Earnings:

CIVL is eager to negotiate additional compensation to the successful applicant regarding a % split with the station of any profits and/or earnings related to sponsorship and/or sale of the completed production.

PROJECT DEADLINE 

Content is expected to be provided to the CRFC in completion before September 2022.

PROPOSAL DUE DATE

Responses to this request for proposals are due by 11:59 PM PST on August 27th, 2021. Please send your proposals to rfp@civl.ca with the subject line “Documentary Proposal”. Please title specific questions or inquiries with the subject line “Documentary Queries”.

PROPOSALS TO INCLUDE:

Proposals will be accepted from individual film makers, journalists and video/multimedia artists, as well as production teams or partnerships. All proposals submitted should contain a minimum of the following items:

• a list of key team members and sample work each of them have been principals on in the past

• overview of both equipment available and additional resources that might be needed for completion of this project

• your personal connection to radio

Beyond these items, feel free to include anything you think we need to see. If there are items that already live online, feel free to include a link to those things instead of duplicating them in your proposal.

Group vs Individual applicants:

This grant project is structured around hiring one individual to work full time on this project for one year. Teams or crews who submit a proposal are asked to show how they will staff the hours necessary to complete the research and production of the end content, in addition to being able to shadow and document activities and developments within the CIVL team/personnel operations and community over the course of the year. Individual applicants will be treated as full time employees for a one year contract.

Accountability/Reporting/Support Structure:

CIVL’s Board of Directors have applied for, and been awarded, this CRFC funded grant project to be directed by CIVL’s Station Manager, and all related operations will thus be supervised and supported by CIVL staff accordingly. Permanent staff will work with the successful applicant to make the best use possible of volunteer, student, and other station staff time in order to assist and support the candidate(s) in effective and efficient completion of the project.

COVID-19 Considerations:

This position will be conducted through a hybrid of in-person and remote work, adhering to COVID social distancing and other protocol as per PHO guidelines wherever applicable.

CIVL encourages applications from under-represented communities, including women, first nations peoples, people of colour, lesbian/gay/queer/transgender, people with physical and mental disabilities, people living with HIV/AIDS, and people whose age, education, or economic status may be a barrier to employment. CIVL does not discriminate on the basis of race, sexual orientation, religion, age, ability, or class. Only those applicants selected for interviews will be contacted.

UFVCCRS AGM 2nd Attempt

March 16, 2021

Greetings CIVLians!

Last night, the UFV Campus and Community Radio Society held it’s first attempt at holding this year’s Annual General Meeting.

The second and final attempt is thus Monday, March 22nd at 6:30 pm, with the meeting to convene at 7 pm with a quorum of those present.

Below are the agenda, minutes and reports, as well as the link to this upcoming meeting.

UFVCCRS AGM March 22nd
Zoom
Agenda:

6:30 pm

Call to Order

1. Approval of Agenda

2. Adoption of Minutes of Dec. 2019 AGM

3. President’s Report

4. ED Report

5. Treasurer’s Report 

A) Acceptance of 2019/20 Year-End    

B) Adoption of 2021/2022 Budget (attached)   

C) Approval of 2020/21 Year-End

6. Election of Directors

7. Adjournment


UFV Campus and Community Radio Society

Annual General Meeting Minutes (draft)

December 3rd 2019UFV AbbotsfordRoom B101

Attendance: Jennifer Trithardt-Tufts, David Myles, Mitch Trainor, Mitch Huttema, Drew Riekman (community), Joe Johnson (volunteer), Darren Blakeborough (Faculty)

AGM Agenda: 8:32

Call to Order 8 pm

1. Approval of Agenda

Mitch H moves to approve

Mitch T seconds

Unanimous

2. Adoption of Minutes from 2018 AGM

Jennifer’s name is updated to reflect accurate spelling

David moves, Mitch H seconds

Unanimous

3. President’s Report

  1. This past year we held a number of significant events such as the 4th FVMA’s in Chilliwack for the first time, at a great venue.
  2. The RECORDING Project was a huge undertaking that’s turned out incredibly successfully
  3. Maintained engagement with Jam in Jubilee as a sustaining sponsor
  4. Tower Transmitter failure occurred in October and was able to be swiftly rectified with CBC’s help
  5. CEP Tower progress has moved forward, including CRTC approval in May.
  6. MOA Update – To be revised as of December (According to Kyle Baillie)
  7. Started offering student scholarships for the first time (Kariton Gallery and JiJ SOCA/MEDA Dept Practicum placements)
  8. Maintained a reasonable level of engagement in consistency with previous years

4. Station Manager’s Report

  1. Hired two Indigenous work study students for the first time
  2. Instituted hourly territory acknowledgements
  3. Ended relationships noncompliant programmers
  4. Initiated youth oriented reconciliation programming at local festivals (Pride/JiJ/Hope Days/MFMF/Symphony In the Park)
  5. SM became President of MFMF in the past year
  6. Board recognizes COA’s 2019 staff budget presentation’s PRC ask directly reflects the ongoing dedication, funding and commitment that CIVL has continued to provide to the Abbotsford Arts Council as a member since 2015 through staff and board engagement on both sides. City staff proposed a $75,000 budget increase for AAC, after over 20 years of receiving under $20,000 annually. CIVL SM (AL) and Secretary (JT-T) sit currently as President and Executive Director, respectively, of AAC, and each acknowledge commitments that reflect this being the case for the coming year as well.

5. Treasurer’s Report:

i.    Adoption of 2018 Auditor’s Report

Move to approve the report:

Mitch H moves

David Seconds

Unanimous

ii.   Approval of 2019/20 Budget

David moves to approve the budget

Jennifer seconds

Unan

iii.  Appointment of 2019 Year-End Review

Mitch H moves to approve Wolfe and Co as the 2018/19 auditor for UFVCCRS

David seconds

Unan

6. Election of Directors

Jennifer Trithardt-Tufts – C

Mitch Huttema – C

Mitch Trainor – Stu

David Myles – Stu

Swinder Singh – C

Eileen Mendez – C


Darren Blakeborough – Sta

Adam Friesen – Sta

Joel Robertson-Taylor – Stu

Drew Riekman – C

Mitch H moves to ratify all directors standing for election.

Aaron speaks on behalf of Joel, and Darren and Drew both make statements on behalf of their nominations.

Jennifer seconds

Unan

7. Scheduling of First Meeting of Directors

Wednesday, January 8th at 6:30 pm

8. Adjournment 9:35

Mitch H Motions

Mitch T Seconds

Unan