June 29 2015

CIVL Board Meeting Minutes 29 June 2015
taken by Robin then Greg

Attended by Sonja Klotz (Vice President), Joe Johnson (Treasurer), Brandon Greaves (Director), Robin Pittman (Director), Jonathan Hughes (President), Aaron Levy (Station Manager), Greg Aitken (Secretary)

1 Call to Order 5:48pm, Jonathan.

2 Motion to approve the Agenda. Moved by Robin, Sonja. All in favour, motion approved.
Greg arrives 5:55pm.

3 Motion to approve the Minutes of 19 May 2015 as amended. Moved by Greg. All in favour, motion approved.

4a Action: Sonja to review old Board Manual draft.
4b Station Manager’s Report – see attached.
4b 1 Motion to appoint Audrey McDonald and Sonja Klotz to the Programming Committee. Moved by Jonathan, Brandon. All in favour, motion approved.
4b 2 Action: Promotion Committee members to form the Hiring Committee for Fraser Valley Music Association Coordinator.
4b 3a Motion to go in camera 6:25pm for labour discussion. Moved by Jonathan. All in favour, motion approved. Exit in camera 7:13pm.
Robin leaves meeting 7:13pm.
4b 4a Dave’s 3 month Review Committee formed from those present. (Brandon/Joe)
4b 4b Action: Jonathan to review Station Manager Contract draft.

5 Motion for the Executive Board to meet before the next Board Meeting to review aspects of the Visioning Session for implementation. Moved by Jonathan, Sonja. All in favour, motion approved.

6b Need to get an exception to hold NCRC 2017 in July not June.
Need to hire a Conference Coordinator next summer (student).
6c Motion to approve Sonja Klotz running for a position on the Board of the National Campus and Community Radio Association. Moved by Jonathan. All in favour, motion approved.

7 Motion to adjourn 7:52pm. Moved by Jonathan, Sonja. All in favour, meeting adjourned.